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Standard Process for Review of Materials
09/15/2006

The PHHP Curriculum Committee reviews proposals submitted by Departments for new programs, courses, course changes, curricular changes, and course terminations. After the committee approves the changes, the proposals move on to the relevant committees within the University.

The PHHP Curriculum Committee typically meets on the third Friday of each month. Materials must be submitted to Geraldine Lee, and complete (all necessary components; see details below) at least 10 days prior to a scheduled meeting. INCOMPLETE/LATE MATERIALS WILL NOT BE REVIEWED UNTIL THE NEXT SCHEDULED MEETING. A schedule of committee meetings is listed on the main web page of the curriculum committee, http://cc.phhp.ufl.edu.

Departments should plan to submit proposals to the PHHP Curriculum Committee at least one full calendar year prior to the desired start date for new courses and programs; specific timelines are listed under each type of submission below.

Questions about the Committee should be directed to its Chair (for 2006-2007, Michael Marsiske, Associate Professor, Department of Clinical and Health Psychology: mmarsisk@phhp.ufl.edu, or 273-5097).

Proposals for review by the Curriculum Committee must be delivered to Geraldine Lee (who tracks submissions and distributes materials to Committee Members).

ONLY ELECTRONIC VERSIONS (PDF) WILL BE ACCEPTED AND REVIEWED.

We recommend that department faculty and staff work directly with the Curriculum Committee member from their department to: (1) review all documents before they are submitted; and (2) use as an information resource during the committee’s deliberations.

TYPES OF SUBMISSIONS REQUIRED

When to Submit
Where to Submit
Review Process
Questions

New Programs:

If the College does not currently offer degree - Establishing a new degree program requires two types of approval - approval to design the new program and approval to offer the new program. These approvals are done separately and sequentially and require you to follow specific University procedures. In each case, specific University materials are required. The form required to submit a request to design a new degree program is located at http://www.ir.ufl.edu/newdeg/degPreProp.doc. You must submit this completed form to the College Curriculum Committee. Once approved at this level, the Curriculum Committee will forward your approved pre-proposal to Dr. Hanson for the necessary additional levels of review. Your pre-proposal will require both dean's and vice presidential level approval before you can proceed to the second level of submission, requesting to offer a new degree program.

In order to submit a request to offer a new degree program, you must complete the appropriate UF materials. Click on the proposal packet below that is appropriate to the type of program you want to offer. Remember, you must have an approved pre-proposal to proceed to this step.  In addition, please make sure you have acquired signatures from other departments or colleges if you plan to use coursework from outside your department in your new program.  You must also acquire letters of support from other colleges if a question could be raised regarding overlapping content with another program’s content.  Please submit these letters of support with your packet to the College Curriculum Committee.

New Professional or Doctoral programs: http://www.ir.ufl.edu/newdeg/doctoral.doc

New Bachelor's or Master's programs: http://www.ir.ufl.edu/newdeg/BM.doc

Submit the completed packet to the College Curriculum Committee. Once approved at this level, your proposal will require approval at all levels within the University and at the Board of Governors Level. The dean and Dr. Hanson will navigate these steps with you.

If the College does not currently offer the certificate - There is no official UF form to submit. The packet of materials should include materials similar to those listed under New program within an existing degree below. If the certificate does not require official UF coureswork, please simply include a description of all topics. For graduate-level certificate programs, you must specify whether the certificate is intended to be a college-level certificate or a UF- level certificate. UF certificates require approval beyond the college. The Graduate School produces a certificate for each student if the program is approved by the Graduate Council. The College produces a certificate for each student if the program is approved at the college-level only.

New program within an existing degree - There is no official UF form to submit.

Your packet of materials must include:

  • Rationale with needs analysis
    • Must include commentary on how program relates to existing programs and job market expectations
  • Number of students by headcount (part-time and full-time) and FTE
    • If you need assistance calculating FTE, contact Dr. Hanson

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Program Revisions:

There is no official UF form to submit (with the exception of UF forms required for course additions or changes). Your packet of materials must include:

  • Comprehensive listing of all changes
  • Rationale for each change
    • Committee must understand clearly the context, reasons for, and specific details of the changes.
  • Original and Revised Syllabi (if applicable); syllabi must follow the college template (see below)
  • Syllabus summary form for each course - syllabus_summary.doc
  • Description of changes to each syllabus (if applicable)
  • UCC2 forms (if applicable; see below)
    http://www.registrar.ufl.edu/pdf/ucc2request.pdf
  • Signature of approval from the departmental chair and program-specific curriculum committee

 

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New Course Submissions:
  • Brief Rationale for New Course
  • Course Syllabus
    • The syllabus must adhere to the college standard syllabus format (syllabustemplate.doc) or will be returned.
    • A sample syllabus is provided (syllabustemplate.doc) for your reference. We strongly recommend that you use this document as a starting point for the development of each new course.

    • Provide a clear course description on the UCC1 form because this material will appear in the Course Catalog verbatim.
  • Acquire the necessary sign off from departments in other colleges.
    • Sign offs are required when a new course title and/or content appears similar to that of other departments or programs (anywhere on campus). A signature at the bottom of the UCC1 form is sufficient but make sure it is readable. You may also request a separate letter.
    • Please note: If you don’t obtain a letter of support or sign off from the other department, your course approval will very likely be stopped at the UF point of approval.

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Course Changes:
  • Brief Rationale for Course Changes
  • Original and Revised Syllabi
    • The revised syllabus must adhere to the college standard format (syllabustemplate.doc). Syllabi are required, even if the only change requested is a title change.  This permits reviewers to verify that title matches content, and that the course does not duplicate other courses.
    • A sample syllabus is provided (syllabustemplate.doc) for your reference. We strongly recommend that you use this document as a starting point for the development of each new course.

    • Be clear with modified course descriptions because this material will appear in the Course Catalog verbatim.
  • Acquire the necessary sign off from departments in other colleges.
    • Sign offs are required when a revised course title and/or content appears similar to that offered by other departments or programs (anywhere on campus). A signature at the bottom of the UCC2 form is sufficient but make sure it is readable. You may also request a separate letter.
    • Please note: If you don’t obtain a letter of support or sign off from the other department, your course approval will very likely be stopped at the UF point of approval.

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Course Terminations:

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WHEN TO SUBMIT
  • New Programs with Fall Start Dates: One year ahead
  • New Programs with Spring Start Dates: 1 ½ years ahead
  • All other material: Two semesters ahead

Note: The College Curriculum Committee meets the third Friday of each month. We will review materials submitted at least 10 days prior to a scheduled meeting.

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WHERE TO SUBMIT
  1. E-mail a set of materials to the dean’s office at GLee@phhp.ufl.edu

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REVIEW PROCESS
  1. Program faculty and staff receive departmental level approval.
    • We strongly recommend that department faculty and staff work directly with the Curriculum Committee member from their department to (1) review all documents before they are submitted and (2) provide an information resource during the committee’s deliberations.
  1. College Curriculum Committee reviews and approves or returns for additional information and clarification
  2. Once College Curriculum Committee approves the material, it is reviewed by Dr. Hanson or Dr. Foss and then is sent forward to the appropriate University and State approval agents. Your material must be approved at each level to move to the next level. It is common to have material returned for revisions at the first level beyond the college
    • Graduate Level Programs and Courses: Graduate Curriculum Committee (for courses)/Graduate Council (for programs) ? University Curriculum Committee ? Faculty Senate ? UF Board of Trustees (new programs only) ? Board of Governors (new programs only) ? State Board of Education for Placing in Curriculum Inventory and Course Numbering
    • Undergraduate and Professional Programs and Courses: University Curriculum Committee ? Faculty Senate ? UF Board of Trustees (new programs only) ? Board of Governors (new programs only) ? State Board of Education for Placing in Curriculum Inventory and Course Numbering

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QUESTIONS

Questions about submission requirements or process should be directed to the committee’s program assistant, Geraldine Lee, GLee@phhp.ufl.edu, 273-6209.

Questions about the Committee should be directed to its Chair (for 2006-2007, Michael Marsiske, Associate Professor, Department of Clinical and Health Psychology: mmarsisk@phhp.ufl.edu, or 273-5097).

 

Standard Process for Review of Materials

Forms

Current Planned Meeting Schedule

Curriculum Committee Members

Link to CC Review Site

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